Open Position: Bilingual Administrative Assistant- Spanish or Portuguese language

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Description:

Partner Calendar & Meeting Management
• Manage calendars, travel, appointments, and create travel itineraries as needed.
• Schedule meetings, coordinate logistics and prepare agendas and itineraries.
• Create meeting prep materials.
• Attend meetings, and take clear and concise minutes, keeping accurate meeting records.
• Proactively manage minute to minute and hour to hour day for Partner, ensuring meetings start and end on time.

Contact & Correspondence Management
• Manage contact database, ensuring all contacts are represented and current contact information is kept up to date.
• Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence.
• Interact directly with clients ensuring professional and customer-service oriented interactions.
• Manage incoming and outgoing telephone calls for Partner.
• Tactfully and professionally act as gatekeeper to Partner, ensuring accessibility while protecting Partner’s time.

Electronic and Paper Filing and Document Management
• Set up and manage paper or electronic filing systems, recording information, updating paperwork.
• Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting.
• Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities.

Billing
• Coordinate billing requests with partner, such as preparing bills, sending invoices, and making follow ups to clients

Research
• Conduct searches to find needed information, provide summaries of findings

Special Projects
• Manage and assist on special projects as needed

Educational requirements:

Top 50 College Preferred

Experience requirements:

2- 4 years

Desired Skills:

Microsoft Word, Excel, PowerPoint, Outlook

Date Posted:

09-18-2020

Location:

NEW YORK, NY

Industry:

Legal

Hours:

9- 5

Salary:

USD $50,000- $60,000

Employment Type:

Permanent

Organization:

Temporary Alternatives